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A strategic board agenda is crucial to successful meetings. The format of the agenda as well as the manner in which it is presented will determine the outcome of a meeting. Creating and sticking to an agenda that the chair of the board could choose to use will help simplify the process of planning and running a board session. It also helps the board maintain focus throughout the meeting so that they do not get lost in discussions that don’t pertain to the goals of the organization, or waste time discussing operational issues that can be dealt with by committees.

The majority of the agenda for board meetings should be devoted to the most important issues and stimulating discussions. This could include forward thinking or relating to strategic goals, or simply new information and data. In order to keep the board and discussions focused, it is recommended to eliminate reports and old business that isn’t strategically relevant from the agenda. If these items are essential, they should be included at the end of a board session to keep them from taking up too much time.

The agenda for the board meeting should be communicated to board members well in advance, so they can familiarize with the topics and issues that will come up. This can help them prepare for the meeting, and also give them a sense of what other board members are planning to discuss. This level of transparency could aid the board in staying focused and organized at the meeting, and also reinforce the importance of attending in person.


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